If you have ever planned an event, you’re aware of how much effort goes into selecting the ideal location and setting up tech. And of course, making it memorable for your guests. This is something that many do not realize that events can create a huge amount of waste, and demand massive amounts of energy.

It’s high time to make a switch. More and more people are realizing that an event doesn’t have to have an enormous environmental impact. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.

Why should you go green with your Event?

You might be amazed by this figure A typical three-day gathering with 500 people can produce approximately 2,835kg waste and consume almost 300000kWh of energy. This isn’t just an incredible number, it’s also a chance to make improvements.

Sustainability is a concern for the present-day attendees. They want to know that their preferred brands and businesses are living up to the hype. Not only are you making a difference for the planet, but you are also showing your viewers that your values go beyond the screen and stage.

Simple Waste Management: The Most Effective Method to Reduce Clutter

Let’s begin by removing waste. Even the most insignificant event can result in a great deal of mess. There are single-use plastics, as well as leftover food items. Also, there may be printed brochures which aren’t read by anyone. Recycling waste in a sustainable manner is less difficult than you thought.

Here are a few small adjustments which can make a major change:

1. Disposables should be replaced with compostable or recyclable alternatives.

2. Utilize event apps or QR codes instead of printed programs.

3. Donate leftovers If you’re working with caterers, make arrangements that you donate any leftover food to local charities.

4. Recycling stations are an excellent way to encourage attendees to recycle.

The aim isn’t perfect, it’s progress. The reduction or elimination of the waste produced is a good thing.

Managing energy as if you’re an expert (without having the status of one)

Making intelligent energy choices doesn’t need you to be an expert engineer. Being aware of the amount of power events consume is a first step towards change. When we talk about the strategies for managing energy during events, it does not mean that you need to give up your comfort or use of technology. It’s just that you should be aware of how they are utilized.

Here are a few simple methods to reduce your energy consumption:

1. Pick a venue with sustainability certifications, or alternative energy sources that are renewable.

2. Use LED lighting and energy-efficient equipment for AV and displays.

3. Hosting hybrid or virtual elements will decrease the requirement for travel and venues.

4. Simple is best Simple setups typically use less power, and they aren’t expensive.

Create an experience that has the same impact but using less resources.

GreenUP Checklist – Your Secret Weapon

The GreenUP Checklist is a great tool to begin. It breaks down the steps to a more sustainable event into simple, achievable steps whether that’s working with vendors to source eco-friendly products or just encouraging guests to take public transportation.

The Sustainable Development Goals of the United Nations are the basis for this checklist. So you’ll know your event is tied to something much bigger.

You’re in the position to Impact the World

In the end, promoting sustainable events doesn’t mean being perfect it’s about being intentional. No matter how many steps you take, you’re helping to shift the industry towards a better way of doing things.

People will remember the amazing speakers, the fun interaction, and it’s a reality that your event did not feel wasteful or outdated. So go ahead, take charge with conviction and demonstrate to your guests that caring for the environment is a part of the event.